The contractor compliance problem
Every principal contractor and site manager knows the moment: a subbie shows up at the gate, no current induction, no SWMS on file, no proof of licences. Send them home and the schedule slips. Let them through and the risk is yours.
Contractor compliance software exists to get that work done before the subbie arrives. The contractor company sends a mobile induction before they leave the depot. The subbie completes it on their phone. A QR-verified certificate lands on their device. At the site gate the supervisor scans the QR and sees the current status without logging in to anything.
In Australia, principal contractor duties under the model WHS Regulation are explicit. A principal contractor must, so far as is reasonably practicable, satisfy itself that contractors and subcontractors comply with the WHS Act. That satisfaction needs evidence.
Built for
- Principal contractors and head builders managing 10-100+ subcontractors.
- Facilities managers running contractor access to sites and buildings.
- Councils and government clients with contractor approval registers.
- Logistics and warehouse operators with driver and visitor inductions.
- Manufacturing sites with visitor, contractor and maintenance inductions.
Three steps. About a minute.
- 1
Tell us about the work
A guided form captures the activity, site, people and conditions: the inputs your safety document actually needs.
- 2
We ground the draft
The drafting engine applies your state's WHS Act, regulations, codes of practice and any reference documents you've uploaded.
- 3
You review and ship
Edit anything, accept the rest, and download a signature-ready PDF with your logo and the right legislation citations.
How RAE IQ delivers it.
All 8 Australian jurisdictions
Terminology, legislation citations and regulator names adapt automatically from QLD to NT, including the territories.
Frequently asked questions
Do contractors need their own RAE IQ account?
No. Inductions use a per-worker access token: no login, no account, no app install. The contractor clicks the link, completes the induction on any phone, signs, and gets a certificate. The only accounts on the platform are yours and your team’s.
Can we upload an existing induction video or PDF?
Yes. The induction builder supports video embed (YouTube/Vimeo) and PDF viewer page types on the Business plan. On the Professional plan, text, image, contact list and checklist pages are available.
What happens when an induction expires?
Thirty days out, a reminder is sent to both the contractor and your admin team. At 14 days and 7 days, the reminder repeats. On the expiry date the induction flips to expired and the contractor no longer shows as site-ready. Renewal is a single click.
Can the certificate QR be verified without a RAE IQ login?
Yes, that is the point. The QR points to a public /verify/[certificate-number] URL on our domain. Anyone (a site supervisor, a regulator, a client) can scan it and see the certificate status without credentials.
What is the site-ready badge?
A status indicator shown on the contractor detail page that means the contractor has a current passed induction, current SWMS approval (if required), and current licences (if tracked). It is display-only, so your existing prequalification process still runs underneath it.
How many inductions can we run?
Professional plan: 3 active inductions with up to 8 modules each. Business plan: unlimited inductions, unlimited modules, plus video embed and custom declaration text.